Active

The page that is currently available for use on your browser – that is, for entering data, selecting options, and performing actions. Additionally, any keys you press on the keyboard work on the active page.

If the window or screen you want to use in the system is not active, you can make it active by doing one of the following

• On the main menu, click the menu item.

• Click the tab of the active page.

Aisle

A corridor, passageway, or transportation route within your facility that allows access to stored goods.

Available Quantity

Indicates the quantity on hand minus quantity scheduled to be taken from the location. For example, a location with on hand quantity of 100 and a quantity to pick of 20 will have an available quantity of 80.

Barcode

A machine-readable code used to identify a SKU, container, location, or license plate (LP) in the warehouse. This code is made up of a series of black and white bars readable only by electronic devices such as bar code readers, laser scanners, or other specially designed devices.

Bill of Lading (BOL)

A contract between the shipper and carrier that provides proof that the merchandise was transferred and that the carrier has assumed responsibility for the cargo until it is delivered. BOLs are issued by all carriers and freight forwarders, but they are not issued by brokers.

Bill of Material (BOM)

A list of associated quantities of subassemblies, intermediates, parts, or raw materials required to assemble finished goods. BOMs are used to aid in the shop order process, schedule parts in a production process, and/or track raw materials used to produce a sub assembly.

Bin

A storage device such as a tote, box, or shelf unit that is used to store and transport items.

Building

A physical unit, such as a warehouse, that holds inventory and that may operate independently of other units. In the system each building is given a unique number, referred to as Building Number (Bldg No).

Carrier

An external commercial carrier, such as an airline, rail, marine, or truck transportation company, used to transport shipments to customers. A carrier may be used to transport inbound or outbound orders.

Cartonization

A configurable system process that determines the optimum number of boxes and box types required to fit a given set of units. The system Pick Generation initiates this process to determine the number and types of shipping boxes required to pack all of the outbound order units to be shipped in cartons.

Also referred to as containerization.

Case Pick

Picking a case at a time, as opposed to individual items, to fill an order. This is generally done since a case can be shipped without cartonization.

Customer

Person or agency that purchases goods or services from a company, using ecommerce transaction, a purchase order or customer sales order.

Customer Order (Customer Sales Order)

Paper or electronic document issued by a customer by electronic data interchange (EDI), telephone, fax, or other electronic devices, requesting shipment of product and promising payment in exchange. Customer orders always specify the customer's name, address, and quantities of product to be shipped.

Customer Return

Goods returned by the customer requiring replacement or credit.

Default Value

A value set in the system when a value must be provided to perform an action or update a record. Typically, the values set by the system are those most commonly used for the action or record you are updating. However, you can change the default values when they are not the correct ones.

Detail Record

A record in the system that represents the detail lines of a header record. For example, each line item of a purchase order is a detail record that represents each item ordered on the purchase order. All the detail lines of the purchase order are tied to a header record, which includes information such as vendor, purchase order number, and date, common to all the detail records.

Also referred to as line item.

Dialog Box

A special pop-up window displayed by the system that requests a response from you. A dialog box contains buttons and various kinds of options that you select to carry out a particular command or task. For example, in the Advance Search dialog box, you enter search criteria to find a specific record or group of records and then click the OK button.

Dock Door

Door to which incoming shipments, outgoing orders, or trailers are assigned. Used to receive or ship orders and usually referred to as shipping or receiving dock doors.

Equipment

Equipment used to move, transfer, or deliver product. For example, equipment can be fork lifts, conveyers, packing stations, internal and external trucking services.

Expected Receipt (ER)

A list of items that corresponds to part or all of an inbound master (PO) for which the warehouse has been informed that a shipment is on the way or has arrived. All receiving in the system requires an ER

FEFO (First Expired, First Out)

A method of inventory rotation where the product with the oldest expiration date is first to be shipped out.

FIFO (First In, First Out)

A method of inventory rotation in which the oldest items are shipped first. It is also a method of inventory valuation in which cost is based on the oldest purchased materials.

Flow Rack

A storage and retrieval method. Product is sent to picking operators at one end of a rack and replenished from the opposite end of that location. It is used for smaller, faster to medium moving items.

Global Inventory

See perpetual Inventory.

Header Record

A record in the system that includes all the shared or common information for multiple detail lines or records. For example, a purchase order (referred to as inbound master in the system) has a header record that includes vendor information, purchase order number, date, etc. The details records for the purchase order represent each line item – such as SKU and quantity, on the purchase order.

Inactive Location

A location that is not available for storage. Related to location maintenance.

Inbound Master

In the system, a representation of the complete purchase order issued to a vendor. Inbound masters are used to plan receiving and record expected receipts.

Also referred to as purchase order.

Inbound Order

Any incoming shipment expected by the system - for example, an expected receipt, an ASN order, inbound master, or a customer return (CRET).

Inventory

The merchandise on hand at a warehouse or production plant.

Kitting

A process where individual items are grouped, regrouped, or packaged together to create a special, single item. Kits are used as components, adjuncts, or parts to complete the assembly of the product being supplied.

Also referred to as Value Added Processing (VAP).

Labor Standard

Person hours estimated to complete a task by unit. Labor standards are assigned to task types and location groups.

Line Item

Specific stock-keeping units (SKUs) within a product line. Line item reporting is typically the base level of record keeping for products. Generally, two comparable items from different vendors are recorded under separate SKUs.

Also referred to as detail record.

Location

A place in a warehouse where a particular product can be found. A location is anything recognized or known by the system to hold, store, or contain inventory.

Login

The process of identifying a user to the system, usually with the user's name and password. When you access the system, you must enter your unique user's name and password.

On-Hand Quantity

Physical inventory in a specific location available for distribution. The on-hand quantity is constantly updated as the system adjusts inventory and locations.

On Hold

Inventory status noting items held in suspense awaiting further action in order to make them suitable for future release. The status prevents an item from being moved or picked. The item is still considered as "in inventory", but listed as "not available."

PO (Purchase Order)

A request sent to a supplier that contains all information relevant to the purchase transaction. It describes the products, including prices, shipping terms, and delivery expectations. A purchase order can also be a request for pricing information or a contractual agreement such as a blanket order in lieu of a proposal.

Also referred to as Inbound Master.

Packing

The process of packaging goods for safe shipment and handling, as well as appropriately labeling the contents.

Packing List

A hard copy document displaying the merchandise packed and their particulars. A copy is usually sent to the recipient to assist in verifying the shipment received.

Pallet

A device used for moving and storing freight. It is used as a base for assembling, storing, stacking, handling, and transporting goods as a unit load. It is commonly about four feet square and is constructed to easily place a lift truck’s forks between the levels of a platform so it can be moved onto a freight car or into a warehouse.

Parameter

A user-configurable option that controls a default operation or particular behavior of the system.  Parameters can control how the system operates on a building-by-building basis. For example, a parameter set for Building A might specify that shipment deliveries can be confirmed as partial, while a parameter for Building B might specify that shipment deliveries cannot be confirmed as partial.

Password

A unique string of characters that you type along with your user ID to access the system. Your password ensures that only you can access your the system account.

Note:  If you have trouble logging on, forget your password, or need to work with the system screens that you cannot access, you should contact your system administrator.

Perpetual Inventory

The calculated amount of inventory on hand based on the beginning inventory plus inventory received, less inventory shipped or consumed in the assembly of other products. Perpetual inventory is the inventory represented in the system. Periodically perpetual inventory is compared to physical inventory. Inventory variances are reviewed and, typically, perpetual inventory is adjusted to agree with physical inventory.

Also referred to as Global Inventory.

Physical Inventory

The actual amount of product on the shelves. Physical inventory is determined by counting the actual products on the shelves. In the system, this is implemented using cycle counts. Periodically, physical inventory is compared to perpetual inventory. Variances are reviewed and, typically, perpetual inventory is adjusted to agree with physical inventory.

Pick Exception

A pick task that can not be completed as suggested by the system. For example, a pick task that directs you to pick a quantity of 5 of SKU "A" would become a pick exception if you could only pick a quantity of 3.

Pick Generation

System process consisting of specific profiles and parameters set to generate picking tasks for outbound orders. Pick Generation includes allocating available inventory to orders and defining the containerization of inventory for shipping.

Pick List

Portion of an order to be picked (and shipped) at one time, generally in one day, or one portion of time. Orders are sometimes broken into pick lists when a single customer order cannot be picked and shipped at one time, for various reasons.

Pick Path

The location-by-location path that warehouse workers follow as they perform multiple picking tasks.

Picking

The process by which merchandise is selected to satisfy the demand requirement for a pick task. Picking is done from active storage locations which contain adequate inventory.

PRO Number

A unique and specific alpha numeric ID used for identifying freight bills and Bills of Lading.

Purchase Order (PO)

A request sent to a supplier that contains all information relevant to the purchase transaction. It describes the products, including prices, shipping terms, and delivery expectations. A PO can also be a request for pricing information or a contractual agreement such as a blanket order in lieu of a proposal.

Also referred to as inbound master.

Putaway

The movement of material from the point of receipt to a storage area.

Putaway Path

The location by location path that warehouse workers follow as they perform multiple putaway tasks.

Putaway Rank

The order in which to consider units of measure (UOMs) for putaway, when multiple UOMs exist for a SKU.

QA (Quality Assurance)

The process of inspecting an item to determine whether it meets established guidelines and specifications.

Quality Assurance (QA)

See QA (Quality Assurance).

Radio Frequency (RF)

On-line communications between the system and portable or on-board radio-frequency computer terminals.

Raw Materials

The unfinished goods used to complete shop manufacturing tasks in a warehouse. Raw materials specifically needed to complete a manufacturing run are listed on Bills of Material (BOMs).

Real-Time

In data processing, the term refers to a system’s computer operations proceed at the same rate as a physical or external process.

Reason Code

A code indicating why certain things happen. A Reason Code may have a positive or negative meaning. These codes are pre-defined when the system is configured for your warehouse.

Receipt Exception

Refers to the condition when quantity received is different from quantity ordered. Upon closing of the expected receipt (ER), a receipt exception is created.

Receiving

Verifying and accepting an inbound order.

Receiving Tally Sheet

Printed report containing information about the inbound order, such as supplying vendor and original purchase order. At the detail level, information on the product being received, such as the SKU ID and SKU description, receipt unit of measure (UOM), and quantity.

Record

A data structure that is a collection of multiple fields, each of which contains one item of information. For example, in the system, an inbound master detail record is one SKU containing fields such as SKU ID, quantity, condition, class, ownership, etc.

Scanner

Machine used to read and process transactions by reading bar codes.

Seal Number

A number on a lockable metal strip that is applied to the door of a rail car, truck, or container. A broken seal indicates that the door has been opened.

Serial Number

A unique identification number assigned to a single item.

Shipment

A set of orders (consignments) shipped in a single container such as a truck or trailer.

Shipment Staging Area

A location that serves as an accumulation point for shipping. Orders are held prior to loading onto outbound delivery vehicles.

SKU

Each unique product kept in inventory has a SKU number. Distinct SKU numbers may distinguish otherwise identical items from different vendors’ stocking levels.

Also referred to as Stock Keeping Unit.

Sort

A function that allows you to sort items or records, in an ascending or descending order, in any the system screen displaying multiple records.

Staging

The process of organizing picked outbound orders by load groups in a specific physical load lane area.

Staging Location

A location in a warehouse where load groups and outbound orders are placed near the dock for final loading.

Stock Keeping Unit

See SKU.

System Administrator

The person responsible for administering use of a multi user computer system, communication system, or both. A system administrator performs such duties as assigning user accounts and passwords, establishing security access levels, allotting storage space, and watching for unauthorized access to the system.

Task

A single activity performed by a warehouse worker. A task is assigned to and associated with a specific worker.  The system tasks include pick tasks, putaway tasks, cycle count tasks, and inventory move tasks.

Trailer Number

In the system, the number identifying a physical trailer that arrives or leaves the shipping or receiving docks.

Unit Of Measure

Packaging quantity of an item (SKU) indicated for storage or shipping purposes. Typical UOMs are eaches (one unit), cases (multiple eaches), and pallets (multiple cases).

Also referred to as UOM.

UOM

See Unit Of Measure.

Unit Of Measure Break

the system feature that allows quantities to be expressed at any unit of measure (UOM) level.

Also referred to as UOM conversion.

Unit Of Measure Conversion

See Unit Of Measure Break.

UPC

Universal Product Code.

A unique  bar code that identifies every item produced by a manufacturer for use in a retail environment.

Update

Add or edit a record in the system. For example, you might add a comment to an order detail line and then later edit or change the comment.

User ID

Your unique user identification name that provides you with access to the system. You user ID provides you with access to the screens you need to perform your warehousing tasks. User IDs are established by your system administrator.

Note:  If you have trouble logging on, forget your user ID or password, or need to work with the system screens that you cannot access, you should contact your system administrator

Value Added Processing

Any process performed in the warehouse beyond the normal scope of product distribution. This may include bundling products, inserting documentation updates, and gift wrapping.

Also referred to as VAP.

VAP

See Value Added Processing.

Vendor

Term used interchangeably with a supplier. The company that provides materials for production or resale.

Volumetrics

Physical characteristics for an item and/or location, composed of width, length, height, and weight. This data is used to calculate volumes for inventory and locations to determine space utilization and fit.